Personal Trainer & Gym Invoice Template
Invoice for personal training sessions, diet plans, and membership fees. Automate monthly renewals and validity dates.
Preview Your Gym Trainers Invoice
This is how your clients will see it. Clean, professional, and optimized for Gym Trainers.
Why Gym Trainers Choose Evolvv
Fitness professionals need to secure payments upfront. This template helps you bill for 'Session Packs' or 'Monthly Subscriptions' with clear validity periods, ensuring you get paid before the workout starts.
Session Block Billing
Sell in bulk. Invoice for '12 Sessions' or '100 Days' upfront using the Quantity field. Clearly defining the block size prevents clients from asking for 'pay-per-class' deals.
Membership Validity Dates
Create urgency. Use the 'Service Start' and 'Service End' date fields to explicitly print the 'Valid Until' date on the invoice. This forces clients to use their sessions or lose them.
Automated Subscriptions
Predictable revenue. Set your loyal clients to 'Recurring Invoice' mode. The system will automatically generate and email their renewal bill every month.
UPI QR for Gym Floor
Fast payments. Your UPI QR code is embedded directly on the invoice. Clients can scan and pay instantly via PhonePe/GPay right on the gym floor.
Liability Waiver Reference
Protect yourself legally. Add a note referencing the client's 'Signed Liability Waiver' date directly on the invoice, reinforcing safety terms.
Diet & Consultation Upsells
Maximize earnings. Add separate line items for 'Nutrition Plan' or 'Supplement Guide' distinct from the training fee to show the full value of your service.
How to Create a Professional
Gym Trainer Invoice
Billing correctly is crucial for getting paid on time. Follow these 4 simple steps to create a perfect invoice in minutes.
Sell Pre-paid Packs
Bill for '12 Sessions' or '3 Months' in advance. Never train on credit; it's the industry standard.
Set the Expiry
Use the 'Service End Date' field. Example: A 10-session pack bought on Jan 1st should expire on Feb 15th.
Automate Renewals
For regular clients, toggle 'Recurring Invoice' to 'Monthly'. This ensures they receive a renewal bill before their plan ends.
Reference the Waiver
In the notes, add: 'Services subject to Liability Waiver signed on [Date]'.
Evolvv Invoice
Professional Invoice Generator
Trusted by 2,000+ Gym Trainers
See why professionals switch to our specialized invoice templates to look bigger and get paid faster.
Clients actually renew on time now that the 'Valid Until' date is clearly on the bill.
Coach Kabir
Fitness Trainer
The recurring invoice feature handles my 20 monthly clients automatically. I just focus on training.
Rohit Verma
Gym Owner
Selling 12-session packs is so much easier when the invoice looks this professional.
Maya Sharma
Yoga Instructor
Rated 4.9/5 stars by over 2,000 active users in India.
Frequently Asked Questions
Everything you need to know about the Gym Trainer invoice template.